One of the core aims of the KRDS2 project was to identify potential sources of cost information for preservation of digital research data and to conduct a survey of them. Between September and November 2009 we made an open invitation via email lists and the project blog and project webpage for others to contact us and contribute to the data survey if they had research datasets and associated cost information that they believe may be of interest to the study.

13 survey responses were received: 11 of these were from UK-based collections, and 2 were from mainland Europe. Two further potential contributions from the USA were unfortunately not available in time to be included.

The responses covered a broad area of research including the arts and humanities, social sciences, and physical and biological sciences and research data archives or cultural heritage collections. Each survey response is approximately 6-8 pages in length.

A summary analysis plus individual completed responses to the data survey that provide  more detail, are available.

We have also made the revised versions of the KRDS2 activity model available to download.

We aim to release the KRDS2 report via JISC in March following peer review and final editing. Further supplementary materials from KRDS2 will also be placed on the project webpage in March.

You will also notice that we have recently undertaken a major website re-design and made additions, should you wish to browse other information on the web site.

HEFCE have recently released Circular letter number 02/2010 Funding for universities and colleges in 2010-11 setting out the implications of government cuts to its budget from August 2010.

The majority of press coverage following the release of the circular, has focussed on the implications for teaching and the reduction to the number of funded student places for the next academic year.

However the circular also sets out a number of key decisions and cuts in other areas of HEFCE support namely:

“£294 million in special funding for national programmes and initiatives, such as the Joint Information Systems Committee (JISC) and the development fund for employer engagement. This compares with £316 million in 2009-10.” [approximately 7.5% reduction]

And under Capital funding it notes:

“reprioritising and rephasing of the funding for JISC, including the open and educational resource programme, will release a further £27 million”

Note “The decisions taken by the Board do not take account of the £600 million reduction in the higher education and science and research budgets by 2012-13 announced in the pre-Budget report on 9 December 2009”.

The JISC annual budget is around £82 million recurrent core and £33 million capital.

JISC is hugely influential in many areas of UK HE and FE including open access, digital preservation, e-learning and digital libraries amongst others. Any reduction to its core funding and capital programmes will be significant for many in the sector and beyond.  In January, JISC postponed all current capital funded calls and invitations to tender (ITTs), pending the HEFCE board decision.

This journal requires, as a condition for publication, that data supporting the results in the paper should be archived in an appropriate public archive, such as GenBank, TreeBASE, Dryad, or the Knowledge Network for Biocomplexity. Data are important products of the scientific enterprise, and they should be preserved and usable for decades in the future. Authors may elect to have the data publicly available at time of publication, or, if the technology of the archive allows, may opt to embargo access to the data for a period up to a year after publication. Exceptions may be granted at the discretion of the editor, especially for sensitive information such as human subject data or the location of endangered species.

This policy will be introduced approximately a year from now, after a period when authors are encouraged to voluntarily place their data in a public archive. Data that have an established standard repository, such as DNA sequences, should continue to be archived in the appropriate repository, such as GenBank. For more idiosyncratic data, the data can be placed in a more flexible digital data library such as the National Science Foundation–sponsored Dryad Archive.

Authors of the editorial, Michael C. Whitlock, Mark A. McPeek, Mark D. Rausher, Loren Rieseberg, and Allen J. Moore present the case for the importance of data archiving in science.   This is the first of several coordinated editorials soon to appear in major journals.

WASHINGTON, D.C., January 12, 2010 — An expert panel of librarians, library scientists, publishers, and university academic leaders today called on federal agencies that fund research to develop and implement policies that ensure free public access to the results of the research they fund “as soon as possible after those results have been published in a peer-reviewed journal.”

The Scholarly Publishing Roundtable was convened last summer by the U.S. House Committee on Science and Technology, in collaboration with the White House Office of Science and Technology Policy (OSTP). Policymakers asked the group to examine the current state of scholarly publishing and seek consensus recommendations for expanding public access to scholarly journal articles.

The various communities represented in the Roundtable have been working to develop recommendations that would improve public access without curtailing the ability of the scientific publishing industry to publish peer-reviewed scientific articles.

The Roundtable’s recommendations, endorsed in full by the overwhelming majority of the panel (12 out of 14 members), “seek to balance the need for and potential of increased access to scholarly articles with the need to preserve the essential functions of the scholarly publishing enterprise,” according to the report.

“I want to commend the members of the Roundtable for reaching broad agreement on some very difficult issues,” said John Vaughn, executive vice president of the Association of American Universities, who chaired the group. “Our system of scientific publishing is an indispensible part of the scientific enterprise here and internationally. These recommendations ensure that we can maintain that system as it evolves and also ensure full and free public access to the results of research paid for by the American taxpayer.”

The Roundtable identified a set of principles viewed as essential to a robust scholarly publishing system, including the need to preserve peer review, the necessity of adaptable publishing business models, the benefits of broader public access, the importance of archiving, and the interoperability of online content.

In addition, the group affirmed the high value of the “version of record” for published articles and of all stakeholders’ contributions to sustaining the best possible system of scholarly publishing during a time of tremendous change and innovation.

To implement its core recommendation for public access, the Roundtable recommended the following:

• Agencies should work in full and open consultation with all stakeholders, as well as with OSTP, to develop their public access policies.
• Agencies should establish specific embargo periods between publication and public access.
• Policies should be guided by the need to foster interoperability.
• Every effort should be made to have the Version of Record as the version to which free access is provided.
• Government agencies should extend the reach of their public access policies through voluntary collaborations with non-governmental stakeholders.
• Policies should foster innovation in the research and educational use of scholarly publications.
• Government public access policies should address the need to resolve the challenges of long-term digital preservation.
• OSTP should establish a public access advisory committee to facilitate communication among government and nongovernment stakeholders.
• In issuing its report, the Roundtable urged all interested parties to move forward, beyond “the too-often acrimonious” past debate over access issues towards a collaborative framework wherein federal funding agencies can build “an interdependent system of scholarly publishing that expands public access and enhances the broad, intelligent use of the results of federally-funded research.”

The report, as well as a list of Roundtable members, member biographies, and the House Science and Technology Committee’s charge to the group, can be found here.

Dryad is an emerging digital repository for supplementary data underlying published works in ecology, evolution, and related fields being developed by a consortium of the National Evolutionary Synthesis Center (NESCent) in the US and relevant scientific societies and academic journals. Its goals are to:

• – preserve all the underlying data reported in a paper at the time of publication, when there is the greatest incentive and ability for authors to share their data. This is particularly important in the case of data for which a specialized repository does not exist.

• – lower the burden of data sharing by providing one-stop data-deposition via handshaking with specialized repositories.

• – assign globally unique identifiers to datasets, thus enabling data citations.

• - allow end-users to perform sophisticated searches over data (not only by publication, but also by taxon, geography, geological age, biological concept, etc).

• - allow journals and societies to pool their resources for one shared repository.

• - enable bidirectional search and retrieval with data repositories from related disciplines.

The strategic priorities for Dryad emerged from a May 2007 workshop on “Data Preservation, Sharing, and Discovery: Challenges for Small Science in the Digital Era“, at which a variety of stakeholder journals and societies were represented.

I am pleased to announce that Charles Beagrie Limited will be working with the Dryad project team to develop a business plan and sustainability for the Dryad repository. Neil Beagrie and Julia Chruszcz will lead the consultancy with research support from Peter Williams. Further information on Dryad, the partners and the latest developments can be found on the Dryad website.

I2S2 - The  Infrastructure for Integration in Structural Sciences (I2S2) Project  is funded under the Research Data Management Infrastructure strand of the JISC’s Managing Research Data Programme, with a duration of 18 months (Oct 2009 to March 2011). It will identify requirements for a data-driven research infrastructure in “Structural Science”, focussing on the domain of Chemistry, but with a view towards inter-disciplinary application.

Two research data management pilots  will examine the business processes of research, and highlight the benefits of an integrated approach. Both pilots will address traversing administrative boundaries between institutions to national facilities in addition to issues of scale (local laboratory to national facilities, DIAMOND synchrotron and ISIS respectively).

A key component of the infrastructure will be a harmonised Integrated Information Model to include all stages of the Data Life Cycle. A “before and after” cost-benefit analysis will be performed using the Keeping Research Data Safe (KRDS2) model, which will be extended to address specific requirements in I2S2. We are looking forward to working with UKOLN (University of Bath and DCC), The Universities of Southampton and Cambridge, and the Science and Technology Facilities Council (STFC) in the project.

So far around 12 organisations from the UK and internationally have responded to the Survey. The eCystals response has been added to the project webpage as an exemplar for those still considering a response and for anyone interested in the information the Survey will contain.

Further information on the KRDS2 Survey are contained in an earlier blog posting on the Survey and on the project webpage.  KRDS2 invite you to contribute to the Survey if you have research datasets and associated cost information that you feel may be of interest to the study.

We anticipate that no organisation will have complete information on costs but most will have cost information in some areas. The aim of the survey is to compile an overview of what preservation cost information is collected.

The Survey proforma is available to download as an Acrobat form (requires Adobe Reader 8+ installed) or a Word form (requires Microsoft Word installed). The Survey proforma is available as a single main questionnaire or alternatively if you have multiple cost datasets you can complete a separate organisational cover sheet and multiple collection details as required. It should take less than 30 minutes to complete and KRDS2 is seeking responses (to info@beagrie.com) by the end of October 2009.

“It does not seem too far-fetched to suggest that in time we may see the emergence of “digital executors” with access to secure digital safe-deposit boxes storing passwords and access rights.”

So yesterday’s article in the Guardian newspaper  on Preparing for the digital after life struck a chord. The article addresses how should we deal with web users’ Facebook, PayPal and other accounts when they log off for good? Amongst other things it mentions a number of emerging services:

“After setting up an account with Legacy Locker, users can upload login details for digital assets and specify who will receive them posthumously. AssetLock offers a similar “electronic safe deposit box”, while Slightly Morbid allows members to send an email from beyond, giving them the ultimate final word. Deathswitch is an automated system that prompts users for their password on a regular basis. If it has not been received after several prompts, the system deduces the user is “dead or critically disabled” and messages are sent to pre-selected recipients.”

Fascinating stuff but I can think of several  people with overfull mailboxes who had better not apply for the Deathswitch service…

We are currently undertaking detailed analysis of available cost information from 3 of our project partners and aim to develop guidance for how cost metrics can be captured and applied in future from this.

In addition we have now added a survey proforma to the project website to help us identify other research data collections with information on preservation costs and issues. We invite you to contribute to the data survey if you have research datasets and associated cost information that you feel may be of interest to the study.

We anticipate that no organisation will have complete information on costs but most will have cost information in some areas. The aim of the survey is to compile an overview of what preservation cost information is collected.

The Survey proforma is available to download as an Acrobat form (requires Adobe Reader 8+ installed) or a Word form (requires Microsoft Word installed). It should take less than 30 minutes to complete and we are seeking responses (to info@beagrie.com) by the end of October 2009.  The Survey proforma is available as a single main questionnaire or alternatively if you have multiple cost datasets you can complete a separate organisational cover sheet and multiple collection details as required. Please do not hesitate to contact us at info@beagrie.com if you have any difficulty or questions.

Research Data Preservation and Access: The Views of Researchers present findings from a UKRDS survey of researchers’ views on and practices for preservation and dissemination of research data in four UK universities (Bristol, Leeds, Leicester, and Oxford) and place them in the wider UK and international context.

A preliminary report from the Survey was included in the UKRDS Interim Report . Elements of the Survey and its findings were also incorporated in the Final Report of the UKRDS Feasibility Study submitted to HEFCE . However space constraints precluded presentation of all the data and findings in full in these reports and they were mainly included in a separate unpublished appendix. This article therefore aims to publish more of this material and set it in its context  with updates from more recent published studies.

We are  making an open invitation via email lists and the project blog and  webpage for others to contact us and contribute to the data survey if they had research datasets and associated cost information that they believe may be of interest to the study. Please get in touch if you are interested in participating or would like further information. Expressions of Interest can be sent to info@beagrie.com.

We are preparing a survey proforma to identify key research data collections with information on preservation costs and issues which will be available shortly. Further information on the Keeping Research Data Safe2 Project can be found on the project website.